Office Administrator

ABOUT COASTAL

At Coastal Payroll Services, we're more than payroll. Coastal is a leading provider of human capital management services headquartered in Southern California that supports thousands of clients in California and nationwide. Driven by human connection, we believe in putting people first and have grown a team that genuinely cares about our clients. We promote a workplace that is fast-paced, fun, and creative. Coastal has proudly earned recognition from leading publications for several consecutive years, including the San Diego Business Journal, Inc. 5000, and Fortune, landing on lists celebrating best places to work and fastest growing private companies. The primary goal of our award-winning team is to have a positive impact on the lives of the clients we are honored to serve. We want our values to shine through every interaction, all conversations, and in every service we provide. We continue to find ways to do more and be better because our clients deserve it.

All team members, wherever they start, have access to our leadership team, which is focused on their success. Through regular one-on-one check-ins and team huddles, we define clear professional goals and strive to meet them together and individually. Coastal nurtures growth for those willing to put in the work. If you're passionate about values, eager to impact the community, and ready to grow personally and professionally you'll be right at home.

Coastal Payroll is currently looking to hire an Office Administrator to provide comprehensive support to our organization. The ideal candidate will be adept at managing a wide range of administrative tasks, from office management responsibilities to coordinating employee engagement initiatives.

WHAT YOU'LL DO

• Manage office responsibilities from on-site daily, such as maintaining inventory of office supplies, maintaining beverage inventory, acting as liaison for building management, and ensuring general office area is in working order
• Greet all visitors to Coastal Payroll and follow all protocols related to welcoming guests and documenting their movement throughout the office
• Provide high-level administrative support to members of the executive team as requested, such as company communications, reports, research, and special projects and tasks as assigned.
• Coordinate travel arrangements and accommodations for leadership team including booking flights, hotels, and transportation as needed.
• Organize and coordinate logistics for conferences and client engagements, including coordinating the catering and all other aspects of on- and off-site meetings and events.
• Handle expense reconciliation for office purchases, employee engagement and recognition programs, travel/other logistics for conferences, meetings, and events.
• Provide exceptional customer service to all clients, visitors, and employees.

WHAT YOU'LL BRING

• Bachelor's degree preferred or equivalent work experience.
• A minimum of 2-3 years of proven experience as an operational administrator or in a similar role.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent written and verbal communication and interpersonal skills, with a professional and friendly demeanor.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Experience with event planning and coordination.
• Flexibility to adapt to changing priorities and willingness to take on new challenges as needed.

WHAT WE OFFER

• Paid time off - vacation, sick, holidays
• Medical, dental, and vision insurance
• 401 (k) retirement plan with company match
• AFLAC insurance enrollment
• Work from home options
• Employee referral bonus program
• Incredible Culture

Coastal Payroll Services, Inc. is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Current Openings for Office Administrator Jobs at Coastal Payroll

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